Our approach to privacy
World at Play places a high priority on safeguarding confidential information and processing personal data in an ethical manner, and we take our responsibility for the security of volunteer, supporter and employee data very seriously.
We will not share your data with third parties for marketing purposes, and will only do so when there are legitimate operational reasons, or if we are legally obligated to do so.
We rely on the following lawful conditions for processing personal data:
- Consent – the individual has given his or her consent to the processing of his or her Personal Data.
- Legal Obligation – processing of Personal Data is necessary for compliance with a legal obligation.
- Legitimate Interests – processing is necessary under the Legitimate Interests of World at Play
Collecting personal data
In order to deliver our services and to carry out necessary business functions, we may collect certain personal data from you in a variety of ways, such as, through our website, via email, an online portal, or verbally. These details may include (where applicable), names, contact information and in the case of volunteers who sign up for one of our programmes necessary personal information .
The purposes of processing personal data
Your data may be used for a number of purposes including, but not limited to:
Providing updates on our projects and fundraising activities
Booking travel, accommodation and making other [Delete ? requirement ] arrangements for our international projects
If we intend to use your data for a new purpose outside of those detailed in this Policy, this policy will be updated to keep you informed of the same; should consent be required from affected individuals, then it will be sought. World at Play will never supply your data to third parties for marketing purposes.
Cross-border transfers of personal data
Due to the global reach of our projects we work with partners in different countries and it is sometimes necessary to transmit your data internationally. If it is necessary to do so, we will ensure an adequate level of protection is in place to safeguard your data.
Your data will be stored and processed primarily within the UK, but may also be stored and processed in another country, including a country that is not in the European Economic Area (EEA). We will ensure that the data protection standards employed within the UK are observed by our partners with whom we need to share information in all of the countries they operate.
Keeping personal data secure
Our website and online services are protected by firewalls and we have implemented security policies, rules and technical measures to protect the data in our control. These security measures are designed to prevent unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.
Please be aware however, that no internet or email transmission is ever fully secure or error free. You should take special care in deciding what personal data you send to us via email and keep this in mind when disclosing any personal data to us via the internet.
Controlling your personal data
Any personal data we collect from you or we generate as a result of your interaction with our systems and services belongs to you. Under the data protection laws in the UK you therefore have the right to know if your data is being processed, why and for how long.
In addition to your right of access to data we process, we will uphold other rights afforded to you under the applicable data protection laws in the UK, namely:
- The right to request that errors in your personal data are corrected
- The right to erasure of your personal data if those data are no longer needed for their original purpose, or where the processing is based on consent and you withdraw that consent
- The right to request a copy of the personal data you have provided to us for yourself
If you believe that any information we are holding about you is incorrect or incomplete or wish to exercise any of your rights in relation to your personal data, please contact us directly, and we aim to respond promptly to any requests.
How long we hold data
It is our practice that personal data is retained only for the appropriate period of time – neither too long nor too short.
In particular, Volunteer personal data will be held for the duration of the programme plus a maximum of 12 months thereafter.
Links from our website
Our website may contain links to other websites. However, once you have used these links to leave our site, you should note that we do not have any control over the other websites and are not responsible for the privacy practices of such other websites.
If you submit personal data and other information to a website to which we link, we are not responsible for its protection and privacy. Always exercise caution when submitting data to websites. Read the site’s data protection and privacy policies fully.
If we make substantive changes to this Policy, we will announce it on our website to ensure that you are aware of the information we collect and how we use it at all times.
If you have any questions regarding this Policy please get in touch by using the details below.